Privacy Policy

Your privacy is important to us. This policy explains how we collect, use, and protect your data during the monitoring process.

Effective Date: 6/27/2025

1. Information We Collect

CheatGuardian collects the following information during monitoring sessions:

  • Process Information: Names of running applications and processes on your computer
  • System Data: Basic system information required for application detection
  • Session Data: Start time, end time, and duration of monitoring sessions
  • Account Information: Email address and name from your authentication provider (Google)
  • Detection Results: Information about which flagged applications were detected

2. What We Do NOT Collect

  • Screen content, screenshots, or screen recordings
  • Keystroke logging or typed content
  • File contents or documents
  • Personal files or data unrelated to the monitoring purpose
  • Webcam or microphone access

3. How We Use Your Information

We use collected information to:

  • Detect unauthorized applications during interview sessions
  • Provide monitoring reports to authorized interviewers
  • Maintain session records for interview integrity purposes
  • Improve our service functionality and reliability

4. Legal Basis for Processing

Our processing is based on your explicit consent provided when you agree to use this monitoring software for interview purposes. This consent is freely given, specific, informed, and unambiguous in compliance with GDPR Article 6(1)(a) and other applicable privacy laws.

5. Data Sharing and Disclosure

We share your monitoring data only with:

  • The authorized interviewer or hiring organization who initiated the session
  • Service providers who help us operate our platform (under strict confidentiality agreements)
  • Law enforcement if required by valid legal process

We never sell, rent, or trade your personal information to third parties for marketing purposes.

6. Data Retention

Monitoring session data is retained for 90 days after the interview session for review and dispute resolution purposes, then automatically deleted. Account information is retained until you delete your account. You may request immediate deletion by contacting us.

7. Monitoring Frequency and Alerting

CheatGuardian continuously scans for flagged applications during active sessions. Alerts to interviewers have a minimal delay (typically a few seconds) to ensure accurate detection and system stability.

8. Your Privacy Rights

You have the right to:

  • Access: Request a copy of your personal data we hold
  • Rectification: Request correction of inaccurate data
  • Erasure: Request deletion of your data ("right to be forgotten")
  • Portability: Receive your data in a machine-readable format
  • Object: Object to processing of your data
  • Withdraw Consent: Withdraw consent at any time (note: this will end monitoring)
  • Restrict Processing: Request limitation of how we process your data

9. Data Security

We implement industry-standard security measures including encryption in transit and at rest, access controls, secure authentication, and regular security audits. However, no method of transmission over the internet is 100% secure.

10. International Data Transfers

Your data may be processed in countries outside your residence. We ensure adequate protection through appropriate safeguards and compliance with applicable data transfer regulations.

11. Children's Privacy

Our service is not intended for individuals under 18 years of age. We do not knowingly collect personal information from children under 18.

12. Changes to This Policy

We may update this privacy policy periodically. We will notify you of material changes via email or through our service. Your continued use after changes constitutes acceptance.

13. Contact Information

For questions about this privacy policy or to exercise your rights, contact us at:

14. Supervisory Authority

If you believe we have not handled your personal data properly, you have the right to lodge a complaint with your local data protection authority.